Payroll Service Comparison Chart
| Grimes Tax & Finance Payroll | Software (such as QuickBooks®) |
Full Service (such as ADP® / PayChex®) |
|
| Access | You can run payroll from any computer with internet access (OR we can do everything for you, once you send us hours). | You must use the computer where your accounting/payroll software is installed. | You must make yourself available to submit hours by phone or online. |
| Setup | We do the set up for you, there’s nothing to install on your end. | Software and tax table updates required. No help with new hire reporting, W-4s, I-9s. | Paper-intensive manual process. |
| Email Reminders | Timely email reminders remind you of all important deadlines. | Online reminders exist, but they are not automated. | No reminders available. |
| Paycheck Calculations | Instant and guaranteed accurate. | Instant and guaranteed accurate (but requires ongoing tax table updates). | Paycheck calculations are delayed from the time you report hours. |
| Direct Deposit | Free | Extra charges apply. | Extra charges apply. |
| Paychecks | Print instantly on blank or pre-printed check stock – either at our office or yours. | No blank check printing option. | Delivered to your office for an extra fee. |
| Tax Impounding | No tax impounding- funds stay in your bank account until the payment is due. | Depends on service selected. | Taxes are withdrawn on each payday, typically several weeks before they are due. |
| Electronic Tax Payments and Filings | Electronic 940s, 941s, 944s, W-2s, and e-file for most states (or we provide signature-ready forms). | Electronic functionality available for 941s, and very few states. | The service takes care of taxes for you, for an extra fee. |
| Customer Support | Free. As your trusted advisor, we’re here to help you whenever you have a question. | Extra charges apply. | Included |
| Export | Easy data download to QuickBooks®, QuickBooks Online, QuickBooks® for Mac, Microsoft Money® and Quicken®. | Works only with QuickBooks®. | Downloads data to QuickBooks®, but as journal lump-sum. There are no split level details available. |
| Price | We will give you one low monthly rate, which includes all of our services at no additional charge! | Pricing can vary greatly by service selected. | Pricing varies by no. of employees and payroll runs. Additional fees for direct deposit, quarterly filings, delivery fees, W-2s etc. |
For more information on our payroll offering, please contact us at 636-225-1114, or email us at michellegrimes@grimestax.com to get started today!